How much are you spending on ServiceNow Implementation?

With the rapid growth in cloud technology and cloud computing, enterprises are reinventing themselves for changing needs. This means that they need to upgrade their IT infrastructure and processes regularly. Most software providers are offering their products as web-based applications, which is the reason for the rapid growth of the SaaS industry. In fact, the SaaS market is expected to reach $282.2 billion in 2024. Understanding the ServiceNow implementation cost is crucial as businesses seek to maintain and manage their IT systems efficiently.

As the need for technology grows, businesses need to maintain and manage their IT systems and processes. IT management is a very complex process when done manually; this is where IT tools come into the picture.

Enterprises use IT tools to offer an array of solutions to manage every need of their IT systems, such as service management, customer management, IT operations management, etc. But all these services come at a cost, and most of the time, the service providers don’t reveal the total cost involved.

In this blog, we will study one of the famous IT management tools, ServiceNow, and the approximate costs of implementation .

What is ServiceNow?

ServiceNow is a cloud-based system that helps automate workflows, enabling enterprises to manage and maintain their IT processes efficiently. ServiceNow provides an array of services, so this single tool can cover most of your IT needs solutions. Here is the list of a few services offered by ServiceNow,

Among these services, ITSM is the most commonly used one by businesses. The cost of ServiceNow can be very dynamic and can range anywhere between $30,000 – $60,000 as a package based on requirements and the target industry.

We will focus on ITSM to understand the cost of deploying it. To evaluate and understand the costs involved in ITSM implementation for ServiceNow, we need to look into the Total Cost of Ownership (TCO).

Read More: 9 Most Common ServiceNow Implementation Challenges

What is TCO?

The total cost of ownership is a final estimate of the overall cost of a product or service, accounting for all expenses from beginning to end. This cost will include both direct and indirect costs.

The primary intent of calculating TCO is to give buyers an estimate to understand the various costs involved before buying and to plan their operations accordingly.

Costs involved in ITSM:

As we discussed in the beginning, no vendors will be able to reveal their pricing and implementation costs fully. Though this may be due to several reasons, the leading cause is that the pricing model is dynamic.

The pricing will change based on several factors, such as the size of the organization, number of users, customization, level of support, etc. So, let’s now understand the standard costs involved in ITSM before moving on to product-specific costs.

1. Pre-implementation costs:

Before beginning the ITSM implementation, there will be a consultation period. This will be done either by the provider or implementation partners. During this period, the consultant will analyze the various requirements of the company and then quote a price. This consultation will often be chargeable and included in the quoted price as a consultation fee.

The next major step is selecting the tool’s licensing and subscription methods. During this phase, you will be provided with different packages and choose the right one for your organization’s needs and budget. The costs incurred during this will fall under licensing and subscription fees.

The next step would be to set up operations. For the software to perform seamlessly without issues, several configurations must be made to the existing systems. This will be done by the ITSM providers, who will add it to operations costs in their billing. Other than this, there will be additional costs in the pre-implementation phase, such as technical support fees.

2. Go-Live costs:

Around one-third of the total cost for implementation will be spent on the go-live period. Therefore, clearly understanding the costs involved in this phase is necessary.

A setup cost and an installation fee will be incurred to set up the tool for the entire organization and to rectify any issues in the initial implementation. This phase will involve setting admin and access rights to various groups of users in the organization.

Next, you need to customize and add integrations to your existing IT systems using vendor-provided tools and other service providers. This will attract an integration fee which will be added to your TCO.

3. Post-implementation costs:

Once everything is set, the next step is to test your products to ensure everything is working smoothly. The vendor will provide this and charge a fee for this service. Your TCO will add this fee as a setup/running cost.

Once testing is done, you need regular maintenance and support for your product. This will usually be added as part of your initial package or sometimes available as an add-on service. This cost will be added as a maintenance/support fee to your TCO.

Once all is set with the ITSM setup, you need to start training your users and managers for the new product. This service will be provided by both the vendors and implementation partners. This cost will be added as a training cost to your TCO.

Other than this, there are upgrade costs if you choose to upgrade your product in the future. Hence, you must understand these costs in your ITSM TCO before you plan your implementation.

Having understood this, let’s move on to the costs involved in implementing ServiceNow ITSM in your organization.

4. The total cost of ownership for ServiceNow ITSM:

Now that we have come to the main topic, we need to understand that ServiceNow doesn’t provide pricing. So, all the data on the cost we discuss further will be based on inputs from various sources and only needs to be considered as an estimate to make your planning and decisions:

A. Consultation And Setup cost:

A consultation fee is charged when businesses need advice and requirements to implement ServiceNow in their organization. Though ServiceNow offers in-house consultation as part of their service, users can also opt for consultation from trained consultants.

The consultant will consider your company’s needs considering various criteria and suggest suggestions. A setup cost refers to the cost involved in setting up the operations. Since there is no fixed cost for setting up ServiceNow, listing below the approximate prices:

B. Service cost:

The service cost usually refers to the licensing model, which can be both perpetual and subscription-based.

ServiceNow packages are available on a subscription basis, usually for 3 years. They also provide add-ons that can be bought separately based on individual requirements.

Here is the list of some of the standard ITSM packages offered by ServiceNow and their approximate pricing :

C. Integrations & Migration cost:

Migration cost refers to transferring your existing data into ServiceNow, so you don’t have to manually feed in data and processes. ServiceNow has an inbuilt feature to support migrations, the pricing of which is based on data size and number of customizations.

Integration costs refer to the cost of setting up third-party apps to work with your ServiceNow. This is very important for businesses needing constant data flow between departments.

ServiceNow has an in-built feature called the Integration Hub, which is available to buy as separate licenses. Here is the list of the different types of Integration Licenses available:

D. Training cost:

The training cost refers to the cost involved in training your users and managers to use ServiceNow. ServiceNow training can be received via certification from ServiceNow directly through their website or ServiceNow certified training partners.

Approximate pricing for training certifications:

E. Maintenance cost:

Maintenance cost refers to the price for maintaining your ServiceNow periodically and making sure all the processes are working fine. The in-house managers can handle minor issues, but for significant issues, support is needed from ServiceNow directly.

ServiceNow’s maintenance fee usually starts at $200 and can go as high based on individual requirements. The maintenance cost sometimes also involves recurring costs needed to retrain users.

5. Reduce hidden costs with Apty:

Did the above estimates for training and maintenance scare you? You don’t have to be worried. That’s what Digital Adoption Platforms like Apty are for!

Using Apty, you can cut down a lot of your training costs. With Apty’s AI-powered analytics, you can track and manage users’ progress and guide them if they are stuck somewhere.

Apty is the best digital adoption solution that seamlessly integrates into ServiceNow or any business system. With Apty, you can greatly improve your employee performance and productivity by providing real-time guidance, data validations, and powerful analytics to get the most out of your ITSM investment.

ServiceNow Time to Value: The Impact Advantage

ServiceNow’s approach to software as a service (SaaS) prioritizes value-based pricing, allowing organizations to select only the services crucial for specific business outcomes. Central to this philosophy is ServiceNow Impact, a revolutionary product that has quickly become a significant contributor to shortening customers’ time to value.

ServiceNow Impact transforms the typical implementation process by integrating AI-powered recommendations, expert guidance, premium tech support, and comprehensive tools into a personalized digital experience. Its centralized dashboard enables customers and partners to efficiently track and enhance the benefits of their software investments. This system accelerates the deployment process and ensures optimal feature utilization, thereby maximizing return on investment.

ServiceNow Impact is more than an extension of ServiceNow’s services—it embodies the company’s original vision of being a dynamic, scalable platform that drives comprehensive digital transformation. Through ServiceNow Impact, ServiceNow not only quickens the value realization of its implementations but also narrows the gap between customer expectations and actual benefits. This initiative aligns with ServiceNow’s strategic objectives for the coming years, emphasizing enhanced customer satisfaction and broadening the scope of digital transformation across various industries.

Learn More: ITSM Decoded: Key Processes that Drive Effective IT Service Management

How Exactly Does Apty Help with ServiceNow Time to Value

Implementing ServiceNow effectively and maximizing its benefits quickly is critical for organizations to see a rapid return on investment. Apty’s Digital Adoption Platform (DAP) plays a crucial role by ensuring that ServiceNow is swiftly adopted and optimally utilized across the organization. Here’s how Apty facilitates significant improvements in ServiceNow digital adoption:

Streamlined Onboarding and Enhanced User Productivity

Apty accelerates the onboarding process for new ServiceNow users with contextual, in-app guidance and real-time assistance. This reduces the learning curve and boosts user productivity by helping users effectively understand and utilize ServiceNow’s comprehensive features. For instance, Apty’s DAP ensures users can quickly leverage ServiceNow’s ITSM processes, significantly improving operational efficiency from day one and enhancing ServiceNow’s ROI.

Automation and Efficiency in ITSM Processes

Apty helps streamline and optimize ITSM processes by identifying unnecessary steps and guiding users through the most efficient workflows within ServiceNow. Interactive walkthroughs teach users how to leverage automation tools effectively, further enhancing productivity and reducing manual intervention, key factors in maximizing ServiceNow digital adoption.

Implementing Self-Service and SOPs

By guiding users on how to utilize self-service options such as the Service Catalog or Knowledge Base, Apty reduces their dependency on IT support teams. Furthermore, Apty enables organizations to establish and deploy standard operating procedures (SOPs) as custom workflows, ensuring consistency and compliance across operations and thereby improving ServiceNow ROI.

Advanced Analytics for Continuous Improvement

Apty’s analytics capabilities provide valuable insights into user behavior and application performance within ServiceNow. This data helps identify bottlenecks, monitor usage, and measure the effectiveness of implemented processes, enabling continuous improvement and optimization of ITSM operations—a crucial component of ServiceNow digital adoption.

Fostering Collaboration and Enhancing Service Delivery

Apty enhances communication and collaboration within ServiceNow by providing contextual in-app announcements and insights. This feature ensures that all users know updates and best practices, fostering a collaborative work environment that enhances overall service delivery and contributes to ServiceNow ROI.

Leveraging Apty for Strategic Advantages

Integrating Apty with ServiceNow does more than facilitate user adoption; it transforms how organizations approach their ITSM strategy. By reducing incident resolution times and improving service availability, Apty minimizes disruptions and enhances customer satisfaction. The platform’s ability to equip users with the necessary tools and knowledge decreases the volume of service desk tickets and empowers users to resolve issues independently, significantly boosting ServiceNow’s digital adoption.

Investing in Apty is not just about adopting a new tool; it’s about embracing a holistic solution that maximizes the ROI from your ServiceNow investment. Step into the future of ITSM with Apty and witness a transformation in your organization’s service management capabilities